Squadly

Take On The Evolutionary Ride: From The Era Of Spreadsheets To Free Employee Scheduling Apps

Gone are the days when you have to deal with the chaos of double-booking staff or entertaining last-minute leave requests. Now the world has Free employee scheduling apps that have taken over your burden of scheduling and managing the workforce.

A massive transformation has been seen in the scheduling software over the past few years. The simple templates that were used for staff scheduling have now evolved into AI systems. The evolutions have anticipated the staffing demands, suggesting schedules that will help boost productivity.

The Time When It Was All About A Pen and Paper

Back in the time, all scheduling was done manually. Managers were completely dependent on pen and paper to schedule their staff or occasionally they were seen using Excel sheets. This was very frustrating because it consumed a lot of time and energy which resulted in less-than-ideal schedules and inadequate staffing during peak hours. The managers were responsible for making such a schedule that could be followed by all the employees, which means taking into consideration every employee’s availability, expertise, and need of the job. To run the business smoothly each employee was given his schedule by hand. This already sounds frustrating, but it obviously took a lot of time and was usually susceptible to errors.

The Ascent Of Spreadsheets

After some time, spreadsheets like Excel came out, making the scheduling task easier for the managers as compared to making it on paper. Managers figured out the use of simple templates and formulas to create a good schedule along with identifying the issues. 

Spreadsheets somehow contributed to changing the landscape because they were giving an automated solution to keep track of employees, their availabilities, and schedule shifts, making this whole procedure of scheduling easier. But still, the business dynamics used to change very fast and scheduling was still a task that was not at pace. Even minor changes require a lot of work.

The key benefits spreadsheet brought:

Accuracy

The first and most important benefit that came along with spreadsheets was accuracy. They greatly minimized the errors in data entry and calculations that were done before by hand making the schedules more adaptable and accurate

Efficacy

Scheduling which was previously done in hours, shifted to minutes due to spreadsheets. The time that was used to make schedules was then utilized to focus on more important things.

Bringing Flexibility

It became stress-free to make changes instantly due to spreadsheets. When a worker applies for a sick leave or requests for time off, the plan could be quickly altered to lodge their needs.

The Report

It became simple to look at schedule data and make reports with spreadsheets. Managers could easily take a glance at metrics like the total number of work hours scheduled, the cost of labor, and any problems with the way the schedules are made.

Easy Access

The best part was Managers no longer had to be at their workplace to design schedules because digital plans could be logged in from anywhere. Employees could also keep up with their shifts from home, which made the whole thing a lot easier and simpler.

Although Spreadsheets were a big step forward in systematizing the employees, but they still had some glitches. Version control problems surfaced when the file was opened simultaneously by different people, and advanced features like shift planning, demand projections, and integrated time clocking were absent. 

Take On The Evolutionary Ride: From The Era Of Spreadsheets To Free Employee Scheduling Apps

Employee Scheduling Software: The Game Changer

When the 1st free employee scheduling app was introduced, it was a massive change. Managers learned how to make schedules within no seconds taking into account predictable demand, staff convenience, preferences, labour finances, and operational needs.

This software made it easier to tackle requests for time off, shift swapping, and amendments to schedules, which made these tasks more effective. Communication features made it easy to send notifications to employees, which kept them up to date on upcoming plans and any eleventh-hour changes.

Initial Software

Earlier in late 1980 and 1990s DOS- based softwares were introduced. These helped to automate some sections of the scheduling but were still very basic.

Web-Based Scheduling

Then in late 1990s and 2000s web-based staff scheduling software emerged. These SaaS solutions were more sophisticated with advanced algorithms and solutions.

Cloud-Based Scheduling: Game-Changer Ultra Pro Max

Employee scheduling software on the cloud changed the landscape. Schedulers were connected and managed on local servers before the cloud. It was obligatory for continual hardware, software, and IT investments to run. Many businesses, especially smaller ones, found this unreasonably costly and laborious.

The Cloud Alters Everything

Cloud computing lets software providers to host free employee scheduling apps. Local hardware and installation were eradicated, shifting expenditure and effort to the software firm. Businesses might easily join up for a regular subscription and use the program.

The cloud made sophisticated free employee scheduling apps available that too all sizes of businesses for the first time. Any firm may now use mobile apps, drag-and-drop scheduling, and time-off appeals. The cloud allows continual software advances by automatically updating without installation.

The availability of free employee scheduling apps has made the progression much better for both owners and workforces. No longer do you have to trust schedules that are printed on the wall; these mobile apps make it easy to create, share, and keep track of schedules in today’s continuously changing workplaces. The effects have been enormous, restructuring the scheduling process and coming up with innovative ways to handle changes. Mobile scheduling apps not only make it easier to keep track of work strategies, they also transform the way we do it. Without a doubt, mobile scheduling is the way of the future, and we can already touch that future!

Are you ready to take a dive to the future of seamless employee scheduling- look no further. Squadly is here to provide you that experience. Check our easy-to-use app for scheduling and streamlining the employee

Start for free,
grow for real

93% of members would recommend Squadly to a friend

No credit card required

Browse Platform features

Squadly revolutionizes workforce management with comprehensive features, empowering businesses to optimize operations, enhance efficiency, and deliver exceptional field service experiences with ease and precision. The reporting and analytics capabilities provide valuable insights, while integration capabilities ensure seamless workflow integration. Maximize your workforce’s productivity and customer satisfaction today.

Browse Platform features

Squadly revolutionizes workforce management with comprehensive features, empowering businesses to optimize operations, enhance efficiency, and deliver exceptional field service experiences with ease and precision. The reporting and analytics capabilities provide valuable insights, while integration capabilities ensure seamless workflow integration. Maximize your workforce’s productivity and customer satisfaction today.

Ready to schedule smarter and deliver a better experience for your customer?

Squadly delivers world-class scheduling for your field workforce. In Our free demo, discover how squadly can:

  • Boost customer satisfaction by 68%
  • Cut scheduling time by 48%
  • Increase productivity by 20%
  • Raise billable appointment by 15%